What to do software

We then tried the top-rated apps in every respective app store, and spent way too much time migrating our personal to-do lists from one app to another. And now we're offering you what we feel is the cream of the crop. Whatever you're looking for, one of these apps is going to be right for you. Click on any app to learn more about why we chose it, or keep reading for more context on to-do list apps.

Todoist for balancing power and simplicity. TickTick for embedded calendars and timers. Microsoft To Do for Microsoft power users and Wunderlist refugees. Things for elegant design. OmniFocus for specific organizational systems. Habitica for making doing things fun. Google Tasks for Google power users. Other options , including project management apps, note-taking applications, and other tools that can do the job.

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review.

For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. When it comes to to-do lists, everyone has different criteria. We kept this in mind as we tested, and we noticed a few features that made certain apps stand out.

Make it fast to add and organize tasks. Ideally, a task is added and categorized in a couple taps or keystrokes. Offer multiple ways to organize your tasks.

Tags, lists, projects, and due dates are all helpful, and the best apps offer at least a few categories like this. Remind you about self-imposed deadlines. Notifications, widgets, emails—the best applications make it obvious when something needs to be completed.

Offer clean user interfaces. Well-designed to-do apps fit into your workflow so you can get back to what you're supposed to be doing.

Sync between every platform you use. Which platforms will depend on what you personally use, but we didn't consider anything that doesn't sync between desktop and mobile. We tried to find the best apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let's dive in. Todoist isn't the most powerful to-do list out there. It's also not the simplest. That's kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists.

That's a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now. Adding tasks was quick on every platform in our tests, thanks in part to natural language processing type "buy milk Monday" and the task "buy milk" will be added with the next Monday set as your due date.

You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features. Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm.

And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don't know where to start.

Todoist also integrates with Zapier , which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples. Check out more ideas for automating Todoist with Zapier. TickTick is a fast-growing to-do list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There's also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you're doing.

Tasks can be organized using lists, tags, and due dates, and there's even the ability to add sub-tasks to any task. TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems.

TickTick also offers a few features that are above and beyond what other apps offer. First, there's a built-in Pomodoro timer , allowing you to start a minute work session for any of your tasks complete with numerous white noise options, if you want. Second, there's integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking.

There's also a built-in habit-tracking tool , allowing you to review how many days you did or didn't stick to your exercise and diet commitments. A recent update added an Eisenhower Matrix view, allowing you to prioritize your tasks based on what's urgent and what's important.

It's a great collection of features, unlike anything else on the market. With TickTick's Zapier integration , you can automatically create tasks in TickTick whenever you do things like save a message in Slack or star a new email.

Check out other ways you can automate TickTick with Zapier. In , Microsoft bought Wunderlist and put that team to work on a new to-do list app. The main interface is clean and friendly, adding tasks is quick, but there's a lot of flexibility below the surface.

But the real standout feature here is the deep integration with Microsoft's ecosystem. Outlook users can sync their tasks from that application over to Microsoft To Do, meaning there's finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu.

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